Recruitment Privacy Policy
We politely request you to read our Recruitment Privacy Policy when you submit your application in order to familiarise yourself with our personal data policy.
As part of our recruiting process, we handle your information as described in our personal data policy. Esoft Systems A/S, Scandiagade 8 Denmark, CVR-nr. 25362195 is the data controller for personal data that are gathered and managed as part of the recruiting process. Esoft cooperates with HR-Skyen.dk, which functions as the data processor for Esoft in relation to the recruiting system used.
Management of Data in the Recruiting ProcessPersonal data
in your application and CV. We recommend that you do not disclose sensitive personal information, such as information regarding race or ethnic origin, religion, union membership, sexual orientation, health, etc. in your application.
When you apply for a job with us, you give your consent that your personal information may be used in this manner.
In the recruiting process, we conduct interviews in which the focus is on your professional and personal competences, work assignments, and Esoft as a workplace.
We make note of some of the information that emerges during the interview or interviews. Only relevant information is used in the determination of whether or not you will be offered a position. This information is managed confidentially and stored together with your application.
If the job requires that you complete a personality test or similar, you will be notified. The results of such a test will be managed confidentially, but will be included in our consideration of your application.
Gathering of Additional Information References
As part of the recruiting process, we often seek additional information about the applicant or applicants who we deem to be best qualified. In this regard we can, when appropriate, seek publically available information from the Internet, including social media. We may also ask you to send additional information directly to us.
If we wish to obtain information about you from your current or prior employer via reference checks, we will request your consent beforehand. If you do not consent, we will not collect reference information. However, you should be aware that if you do not give consent for us to obtain reference information, it may mean that your application is rejected.
If you are offered a job with Esoft you may, in addition, be asked to deliver a copy of your criminal background report or to consent to us undertaking a private criminal background check. This information will also be handled confidentially and stored in your personnel file.
Retention Period
If you are offered a job at one of Esoft’s branches, your application and the supplemental personal information collected in conjunction with recruitment will be retained in your personnel file.
If your application is rejected, we will save your application and any supplemental information collected during the recruiting process for a period of 6 months following the rejection, and we may contact you if a later job opportunity matches your profile. Your application and supplemental personal information are automatically deleted from our database after 6 months unless you reactivate it for an additional 6 months. You will receive a reminder with a link for reactivation and updating before the end of the retention period.
Health-related Information
We can, in exceptional cases, request that you provide information about your health. It may be relevant in situations where an illness would have significant impact on your ability to fulfil the position.
If health information is considered absolutely necessary, we will indicate which illness or symptoms of disease we wish to receive information about. Naturally, we respect the restrictions and limitations placed by the Health Information Act in this regard.
Disclosure of Personal Information
In the event that we employ external companies in conjunction with the recruiting process—including recruitment companies, providers of personality tests, etc.—you will be informed and asked to consent to this in connection with the recruitment. Disclosure of your personal information to any third parties takes place in accordance with written data processing agreements with the concerned parties in compliance with the applicable rules. Esoft verifies that those handling the data have sufficient IT security.
Your personal information may, as necessary, be disclosed to other company-affiliated firms in Denmark, Sweden, Spain, and Vietnam. Because our affiliated companies include a company located in a country outside the EU/EEA, Esoft Systems A/S has entered into transfer agreements based on the European Commission’s standard contractual provisions to ensure a sufficient level of data protection in connection with the transfers.
Any consent you have given in connection with the application and/or recruitment process can be revoked at any time by contacting us. If you revoke your consent, we will stop processing your personal information unless we are entitled to continue processing and storing your personal data on another basis.
You have the right to examine any personal information about yourself that we process, with certain statutory exceptions. You also have the right to object to the acquisition and further processing of your personal information. Furthermore, you have the right to request that the processing be limited and, if necessary, corrected, or, in some circumstances, to have your personal information removed completely.
In addition, you have, under certain circumstances, the right to obtain the personal information we have recorded about you in a structured, commonly used and machine-readable format, as well as to ask us to transfer this information to another Data Controller.
If you wish to act on your rights, or if you have questions about this privacy policy or the processing of your personal information, you are welcome to contact us at hr@esoft.com.
If you wish to complain about the processing of your personal information, please contact us at hr@esoft.com. You can also file a complaint with Datatilsynet, Borgergade 28, 5, 1300 Copenhagen, Denmark, www.datatilsynet.dk.
How do you contact us?
Company Name: Esoft Systems A/S
Address: Scandiagade 8, 6th Floor, 2450 Copenhagen SV, Denmark
Org. No: DK-25362195
Phone: +45 70 222 466
E-mail address: info.dk@esoft.com